Rolling Oaks Community Development District

Agenda November 21, 2024

Agenda

Rolling Oaks
Community Development District

November 14, 2024
Board of Supervisors

219 East Livingston Street, Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

Rolling Oaks Community Development District
Dear Board Members:
The meeting of the Board of Supervisors of Rolling Oaks Community Development District will be held Thursday, November 21, 2024, at 3:00 PM at Margaritaville Resort Orlando, 8000 Fins Up Circle, Kissimmee, Florida 34747. Following is the advance agenda for the meeting:

Zoom Webinar Information:
Link: https://us06web.zoom.us/j/85744403825 Webinar ID: 857 4440 3825
Call-in Number: 1-305-224-1968
Landowners’ Meeting
Determination of Number of Voting Unis Represented
Call to Order
Election of Chairman for the Purpose of Conducting the Landowners’ Meeting
Nominations for the Positions of Supervisors (3)
Casting of Ballots
Tabulation of Ballots and Announcement of Results
Landowners’ Questions and Comments
Adjournment
Board of Supervisors Meeting
Roll Call
Public Comment Period
Organizational Matters
Administration of Oaths of Office to Newly Elected Board Members
Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the
Landowners’ Election
Election of Officers
Consideration of Resolution 2025-02 Electing Officers
Approval of Minutes of the October 24, 2024 Board of Supervisors Meeting
Staff Reports
Attorney
Engineer
District Manager’s Report
Approval of Check Register
Balance Sheet and Income Statement
Field Manager’s Report
Supervisor’s Requests
Next Meeting Date – January 23, 2025 at the Crescent Moon Room
Adjournment
Sincerely,
Tricia Adams
Tricia Adams District Manager

Landowners'
Meeting

INSTRUCTIONS RELATING TO LANDOWNERS’ MEETING OF ROLLING OAKS COMMUNITY DEVELOPMENT DISTRICT FOR THE ELECTION OF SUPERVISORS
DATE OF LANDOWNERS’ MEETING: Thursday, November 21, 2024
TIME: 3:00 PM
LOCATION: Margaritaville Resort Orlando, 8000 Fins Up Circle, Kissimmee, FL 34747

Pursuant to Chapter 190, Florida Statutes, and after a Community Development District (“District”) has been established and the landowners have held their initial election, there shall be a subsequent landowners’ meeting for the purpose of electing members of the Board of Supervisors (“Board”) every two years until the District qualifies to have its board members elected by the qualified electors of the District. The following instructions on how all landowners may participate in the election are intended to comply with Section 190.006(2)(b), Florida Statutes.
A landowner may vote in person at the landowners’ meeting, or the landowner may nominate a proxy holder to vote at the meeting in place of the landowner. Whether in person or by proxy, each landowner shall be entitled to cast one vote per acre of land owned by him or her and located within the District, for each position on the Board that is open for election for the upcoming term. A fraction of an acre shall be treated as one (1) acre, entitling the landowner to one vote with respect thereto. For purposes of determining voting interests, platted lots shall be counted individually and rounded up to the nearest whole acre. Moreover, please note that a particular parcel of real property is entitled to only one vote for each eligible acre of land or fraction thereof; therefore, two or more people who own real property in common, that is one acre or less, are together entitled to only one vote for that real property.

At the landowners’ meeting, the first step is to elect a chair for the meeting, who may be any person present at the meeting. The landowners shall also elect a secretary for the meeting who may be any person present at the meeting. The secretary shall be responsible for the minutes of the meeting. The chair shall conduct the nominations and the voting. If the chair is a landowner or proxy holder of a landowner, he or she may nominate candidates and make second motions. Candidates must be nominated and then shall be elected by a vote of the landowners. Nominees may be elected only to a position on the Board that is open for election for the upcoming term.
This year, three (3) seats on the Board will be up for election by landowners. The two candidates receiving the highest number of votes shall be elected for a term of four (4) years. The candidate receiving the next highest number of votes shall be elected for a term of two (2) years. The term of office for each successful landowner candidate shall commence upon election.

A proxy is available upon request. To be valid, each proxy must be signed by one of the legal owners of the property for which the vote is cast and must contain the typed or printed name of the individual who signed the proxy; the street address, legal description of the property or tax parcel identification number; and the number of authorized votes. If the proxy authorizes more than one vote, each property must be listed and the number of acres of each property must be included. The signature on a proxy does not need to be notarized.

Board of Supervisors Meeting

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RESOLUTION 2025-01

A RESOLUTION CANVASSING AND CERTIFYING THE RESULTS OF THE LANDOWNERS’ ELECTION OF THE ROLLING OAKS COMMUNITY DEVELOPMENT DISTRICT HELD PURSUANT TO SECTION 190.006(2), FLORIDA STATUTES
WHEREAS, pursuant to Section 190.006(2), Florida Statute, a landowners’ meeting is required to be held within 90 days of the District’s creation and every two years following the creation of a Community Development District for the purpose of electing three (3) supervisors for the District; and

WHEREAS, following proper notice of once a week for 2 consecutive weeks in a newspaper of general circulation in the area of the District, the last day of such publication to be not fewer than 14 days or more than 28 days before the date of the election, such landowners’ meeting was held on November 21, 2024, at which the below-recited persons were duly elected by virtue of the votes cast in their respective favor; and
WHEREAS, the Board of Supervisors by means of this Resolution desire to canvas the votes and declare and certify the results of said election;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ROLLING OAKS COMMUNITY DEVELOPMENT DISTRICT:
The following persons are found, certified, and declared to have been duly elected as Supervisors of and for the District, having been elected by the votes cast in their favor as follows:

Supervisor	# of Votes	Terms

4 Year Term

4 Year Term
2 Year Term

The terms of office shall commence immediately upon the adoption of this Resolution:

PASSED AND ADOPTED this 21st day of November, 2024.

ATTEST:	ROLLING OAKS COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman/Vice Chairman

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RESOLUTION 2025-02
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ROLLING OAKS COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Rolling Oaks Community Development District (the “District”) is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, the Board of Supervisors of the District (“Board”) desires to elect the Officers of the District.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ROLLING OAKS COMMUNITY DEVELOPMENT DISTRICT:
Section 1.	The following persons are elected to the offices shown:

Chairman	 		
Vice Chairman	 		
Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Treasurer	 		
Assistant Treasurer	 		

Section 2.	This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 21st day of November, 2024.

ATTEST:	ROLLING OAKS COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman/Vice Chairman

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MINUTES OF MEETING ROLLING OAKS
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Rolling Oaks Community Development District was held Thursday, October 24, 2024 at 1:03 p.m. at the Crescent Moon Room, 3151 Sunset Walk Drive, Kissimmee, Florida.

Present and constituting a quorum were:

John Chiste	Chairman via Zoom
Jared Bouskila	Vice Chairman
Cora DiFiore	Assistant Secretary via Zoom
Peter Brown	Assistant Secretary
Steven Dougherty	Assistant Secretary Also present were:
Tricia Adams	District Manager
Cari Webster	District Counsel
Robert Walker	District Engineer via Zoom
Clayton Smith	Field Services Manager via Zoom
Ashley Hilyard	Field Services

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order at 1:03 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the September 26,
2024 Meeting

On MOTION by Mr. Brown seconded by Mr. Dougherty with all in favor the minutes of the September 26, 2024 meeting were approved as presented.

October 24, 2024	Rolling Oaks CDD

FOURTH ORDER OF BUSINESS	Consideration of Encroachment Agreement
for a Building Pad with MV Rolling Oaks Retail, LLC
Ms. Adams stated this is for a building pad on Inspiration Drive and this agreement assigns the maintenance responsibilities to MV Rolling Oaks Retail, LLC and there are also indemnifications provisions. This agreement was prepared by district counsel.

On MOTION by Mr. Brown seconded by Mr. Bouskila with all in favor the Encroachment Agreement for a building pad with MV Rolling Oaks Retail, LLC was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	License	Agreement	for
Entry Gates with Rolling Oaks Splendid, LLC
Ms. Adams stated next is consideration of a license agreement for the entry gates with Rolling Oaks Splendid, LLC. There are five entrances and five areas where Rolling Oaks Splendid has installed gate equipment. This agreement indemnifies the district and assigns the maintenance responsibilities to Rolling Oaks Splendid, LLC. Subsequent to the agenda this agreement was circulated for comment and one of the comments that came back regarding the five entrance gates agreement is that the initial term of the agreement be 10-years with automatic renewal instead of 5-years. We are going to ask the board to consider the term as 10-years. This agreement was prepared by district counsel.

On MOTION by Mr. Brown seconded by Mr. Bouskila with all in favor the License Agreement for entry gates with Rolling Oaks Splendid, LLC was approved.

SIXTH ORDER OF BUSINESS	Consideration of Mutual Use Agreement for
Directional	Signage	with	Rolling	Oaks Splendid, LLC
Ms. Adams stated this agreement is for the provision of directional signage that has been installed on CDD property. There is a diagram as an exhibit to the agreement that identifies where the directional sign has been installed. This agreement has been circulated for review subsequent to publication of the agenda. The one comment that came back was regarding provision 24 with

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October 24, 2024	Rolling Oaks CDD

the wording update to be but shall not be unreasonably withheld. This agreement was prepared by district counsel.

On MOTION by Mr. Chiste seconded by Mr. Brown with all in favor the Mutual Use Agreement for directional signage with Rolling Oaks Splendid, LLC was approved.

SEVENTH ORDER OF BUSINESS	Review and Approval of Field Management
Services Agreement
Ms. Adams stated this agreement has been reviewed by district counsel. This agreement is based on the terms of the proposal that the board approved last month with Governmental Management Services-Central Florida, LLC to be effective October 1, 2024. Attached as an exhibit is the scope that the board previously reviewed as well as a certificate of insurance.

On MOTION by Mr. Dougherty seconded by Mr. Bouskila with all in favor the Agreement for Field Management Services was approved.

EIGHTH ORDER OF BUSINESS	Ratification  of  Revised  Fiscal  Year  2025
Meeting Schedule

On MOTION by Mr. Bouskila seconded by Mr. Dougherty with all in favor the Revised Meeting Schedule for Fiscal Year 2025 was ratified.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
There being none, the next item followed.

Engineer
There being no comments, the next item followed. Mr. Walker left the meeting at this time.

Manager

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October 24, 2024	Rolling Oaks CDD

Approval of Check Register

On MOTION by Mr. Bouskila seconded by Mr. Dougherty with all in favor the check register was approved.

Balance Sheet and Income Statement
A copy of the balance sheet and income statement were included in the agenda package.

Field Manager
Ms. Hilyard presented the Field Manager’s Report. She stated the landscapers and I were onsite to assess storm damage and debris. We had the roadways and sidewalks cleared within a day or so. I’m coordinate with the landscaping team to address any noted site issues. We have some landscape enhancements that need to be made and I will do a ride along next week and put eyes on all those things.

TENTH ORDER OF BUSINESS	Supervisor’s Requests
There being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Next Meeting Date- November 21, 2024 at
Margaritaville Resort Orlando
Ms. Adams stated the next meeting is scheduled for November 21, 2024 at 3:00 p.m.

TWELFTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Bouskila seconded by Mr. Brown with all in favor the meeting adjourned at 1:18 p.m.

Secretary/Assistant Secretary	Chairman/Vice Chairman

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Section 1

This item will be provided under separate cover

Section 2

This item will be provided under separate cover

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Rolling Oaks CDD
Field Management Report

November 21st, 2024 Clayton Smith

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Director of Field Services GMS

Rolling Oaks CDD Field Management Report | GMS 2024

Site Items

Landscaping Maintenance

Mulch installation scheduled for Sunday, 24 November 2024. 800 yards of mulch to be installed. There will be some budget left for a refresher in May.

Fakahatchee grass has been reset throughout the property to prepare for mulching.

Repair of minor irrigation leak completed near dumpster on Fins Up.

We are reviewing for potential landscape enhancements and have started developing a plan with the landscaper.

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Rolling Oaks CDD Field Management Report | GMS 2024

Site Items

Aquatic Maintenance

Field staff walked portions of pond 4 to review for algae, and the aeration system.
The aeration system is fully functional at this time, and the pond appears well managed and free of algae.

The erosion surrounding the structure in pond 5 is being closely monitored. Working with Anna on solution.
Ensuring it stays safe around structure.

We are meeting with Solitude on Monday, 18 November 2024 to review the current state of aquatics and plans moving forward.

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Rolling Oaks CDD Field Management Report | GMS 2024

The remaining section of soffit needing replacement is still in progress. Working with vendors for solutions as the material could not be sourced from local stores.

Maintenance team will be scheduled to straighten leaning street signs throughout the property.

Lights for pedestrian crossing sign not flashing when button is pressed.
Coordinating service with vendor for repairs.

Site Items

General Maintenance Items

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Rolling Oaks CDD Field Management Report | GMS 2024

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Conclusion

For any questions or comments regarding the above information, please contact me by phone at 407-201-1514, or by email at csmith@gmscfl.com. Thank you.

Respectfully, Clayton Smith

Rolling Oaks CDD Field Management Report | GMS 2024